A Sport`s Federation organization is looking for a Executive Secretary for their office in Abu Dhabi.

Job Responsibilities:

Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.

Attend meetings and keep minutes

Receive and screen phone calls and redirect them when appropriate

Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)

Make travel arrangements for executives

Handle confidential documents ensuring they remain secure

Prepare invoices or financial statements and provide assistance in bookkeeping

Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders

Maintain electronic and paper records ensuring information is organized and easily accessible

Conduct research and prepare presentations or reports as assigned

Solve problem or issues that the executive requests

Communicate between the executive and employees

Requirements and Skills:

Bachelor’s degree in business administration or relative field

Proven experience as executive secretary or similar administrative role

Proficient in MS Office and “back-office” software (e.g. ERP)

In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant field.

Familiarity with basic research methods and reporting techniques

Excellent organizational and time-management skills

Outstanding communication and negotiation abilities

Integrity and confidentiality

Experience:

Minimum 5-6 years executive secretary experience

Language:  Bilingual (Arabic and English)

Marital Status: Single (Preferred)

Work Place: Abu Dhabi

http://www.nadia-me.com/jobs/job_view.cfm?job=DE86F812F2E0B25D